I was watching a video on Periscope the other day (btw, I just joined periscope if you want to follow me! I haven’t done any videos yet, but I would like to start: @AlexisTanner1) and the video was about finding a virtual assistant. She had some really good points that I wanted to share and I wanted to add my own!
I don’t have a virtual assistant, BUT I do work as a marketing coordinator for a marketing company and I own a business that provides virtual assistants for bloggers and small businesses. I’ve seen both sides of the virtual assistant world and I have learned a ton!
So if you’re looking for a virtual assistant, here are some things you need to know!
1. Do Your Best, Hire the Rest
I loved this phrase that Girl Loves Glam shared in her periscope. Many bloggers realize they need help, but aren’t always sure what to get help with. Make a list of all the things you want done and then decide what you could have someone else do. Could someone do your Facebook Page? Could someone do your newsletter? Or could someone do your Facebook threads? Figure out what you don’t need to do personally and hire someone else to do it.
Best things to hire out: Social media, newsletters, Facebook threads, creating databases, Recipe websites (foodgawker, yummly, etc.).
2. Be Organized
Creating a spreadsheet for your virtual assistant is the best way to stay organized. Share a Google Doc that you can both edit. Put links you want your admins to follow up on, list their daily tasks, keep track of the posts they are uploading to recipe websites as they work through all your old posts, make a list of other bloggers who’s posts you want to share. Make it as easy as possible for both you and your admin to get the work done when you need it done. Google Calendars are also great or if you use Coschedule so they can see your planned posts.
3. Figure Out Your Budget
When you decide what you need help with, figure out how much you’re paying your virtual assistant (average is $10-$20 an hour) and estimate the amount of hours it will take so you can stick to a budget. Or to make it easier, put a cap on how many hours your virtual assistant can work each week so you know exactly how much you will pay them. Then you can adjust their hours and what you need them to do. It’s important to stick to your budget especially if you’re making your blog into a business. Make sure you can afford a virtual assistant before you hire one!
4. Be a Clear Communicator
With much of your communication being online through emails, Google chats, and spreadsheets, make sure you are very clear with what you need done. Over explain. Be specific. Go step by step. Screenshots, tutorials and screencasts are really helpful. This will help your assistant know what you want done the first time and will make it so you don’t have to keep emailing back and forth which takes away from the time they could be working on your tasks. Share your expectations and give examples when you can.
5. Don’t Spend Hours and Hours Looking for a Virtual Assistant
Don’t spend hours looking for an assistant! We do that for you at Mommy Admin.
We read through the applications and find great virtual assistants. All you have to do is say you need one and we’ll provide you with a great virtual assistant!
Maybe you need multiple virtual assistants? And maybe your virtual assistant needs to go on maternity leave. Not a problem. We have other virtual assistants who are ready to help so you don’t miss a beat and don’t need to find a replacement. It’s a win win for everyone.